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Listen to the voice in MS Word.
We all have that little voice in the back of our minds which says "There must be a better way of doing this". (If you don't think you have one, then the voice I mean is the one which just told you that you don't have a voice like that.)
The natural tendency when the voice appears is to ignore it, because you're too busy to listen right now.
When you start to listen to the voice, you will start to identify the areas where your productivity needs to improve.
From there, it's simply a matter of searching this site to find the answers you need, because if you think there should be a better way, you'll generally find that there is.
Listen to the voice - the voice gives you the right questions to ask.