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Word's document properties function can be really useful when searching for documents and if used carefully can save loads of time. Unfortunately that won't help much if you don't use it and because it doesn't ask you to when you save, then most people don't.
To make Word prompt you to ask for properties when you first save a document, Select Options from the Tools menu. From the Save tab, check the box which says Prompt for document Properties.
The properties screen will now appear the first time you save a document.